An adult friend or relative is having a birthday and you want to help them celebrate it. Whether they're reaching a milestone (29 again?) or turning another year older and wiser, planning and preparation will make the event a success. Here are some tips and timelines on how to throw a birthday party for adults. These tips are suggested by PeachE, an online platform where you can connect to party entertainers and freelancers across Australia.
1 to 2 Months Before the Party
Budget will drive most of your decision making. If others are going to contribute to the costs, one way to make things easier on yourself is to have them buy or order food or supplies. By doing this you won't have to pay for everything up front and then ask for reimbursement on the day of the party. Make sure everyone is aware of the number of people that you expect to be attending.
Choosing birthday party themes for adults can be a challenge. There are many creative party themes for adults that you can go with. Does the guest of honour have a specific interest or passion? Do they golf, like to gamble or enjoy a specific movie genre? Once you choose a theme it will guide you to decoration choices, whether to have party entertainers or if you want to use an entertainment booking agency.
If you want to know how to throw a surprise birthday party, the key elements are secrecy (obvious) and how to get the birthday boy or girl to the event without suspecting anything.
- Guest List
Choose a date, time and place for the party. Write out your proposed guest list and send out invitations. With technology these days, you do not have to send invitations in the mail. Most social media platforms have an invitation function. There is a button to click for the invitee to RSVP. As the event creator you will be able to see their responses and check their name off your list. For guests that aren't friends with you on the social media group, text messages or calls are other options.
2 to 4 Weeks Before the Party
- Order or Purchase
Pick up the decorations that match your theme. Party supply stores have sections with creative party themes for adults. Call the person who is ordering the cake to make sure they have placed the order. Let them know how many guests have sent an RSVP and how many more you expect may be in attendance. The day of the party is not the time to realize that the cake serves 50 people but there are 90 guests coming. Pick up non-perishable food items.
- Verify and Confirm
If you have decided on party entertainers and/or using an entertainment booking agency, contact them to make sure that you are still on their calendar. Create a timeline for the day of the party. Check the RSVP list and contact people who have not responded.
One Week Before the Party
It's getting close to crunch time. Take care of any heavy cleaning that is necessary. Bringing in a few helpers is advisable. Call the non RSVP list again. Check to make sure that the non-perishable food supply is sufficient.
1 to 2 Days Before the Party
Complete final house cleaning. Remember the sinks and bathrooms. Set up the decorations, tables and chairs. This is when you should have a few friends helping you. Make space in the refrigerator and freezer. Reconfirm with the entertainers. Make sure you have candles and matches.
The Day of the Party
Pick up the cake, ice and last minute items. Set out the food. Check on the food supply occasionally. Mingle with your guests and enjoy the party. They may be asking you how to plan a birthday party for adults.