Outlook is a very efficient tool to use for your email communications, especially if you have a dedicated server email address and not a mainly web browser based one like gmail, hotmail, or yahoo. It is easy to use, light and presents lots of interesting features like receipt acknowledgement, efficient files transfer, and synchronized agenda.
Time: 5-10 minutes
Materials an email address on a dedicated server
Microsoft Outlook software
Install Microsoft Office
If you get started with Microsoft Outlook for the first time (and you probably are since you are reading this page), the first thing to do is install the Microsoft Office package.
Choose server type
Once the software is installed on your computer, go to Start – Programs – and choose Microsoft Outlook. The first message that pops up asks you to choose your server. Pick POP3 and click Next.
Internet e-mail settings
The following screenshot shows you the settings are used to set up my email. Take it as an example to configure yours.
In the “Your name” field write the name you want to appear when somebody receives an email from you. I used my full name, but you can use only the first name, or you a nickname like “The Travel Guy”, “The Butterfly Lady”, etc. Enter the full e-mail address in the respective field. It should look something like this: firstname.lastname@example.org. For incoming and outgoing email server, write mail.yourdomain.com.
Now you can press Next, and then Finish.
Fine tune your email settings
To set the rest of the details go to Tools – Email Accounts – More settings. Pick the option “View or change existing email accounts”:
On the next screen just click “Change”:
In the General tab, it should already look like this:
Go to “Outgoing Server”, choose the “requires identification” option and enter your details as shown below:
While you are at it, you might consider going to the “Advanced” tab and turn on the option of leaving a copy of each email message you send and receive on the server. This way, when you change computers or log in via web mail, you will still find your email history there. Otherwise, only the new emails will show in your Inbox. You also have the option to have the messages automatically removed from the server in a number of days.
Once you are done, click OK and you will see again the Email settings screen. If you want to be sure that everything is set properly, press the “Test Account Settings Tab”. Outlook will then try to perform the regular tasks of establishing network connection, finding outgoing and incoming mail servers and logging onto them.
As a result, you should get a test email message:
Now you know that you have set up Microsoft Outlook and you can use it successfully for your email communications.